Subsequently, evaluation activities are used to collect information on the future situation, which is compared with the initial situation to verify whether significant changes have taken place. It is always made important that the evaluation process keeps in sight the programme milestones pre-set that must be met to trigger flow of funds for the following programme cycle. Evaluation involves the process of observing, measuring, analysing and interpreting the results of implementing an activity/policy/service. Evaluation examines the changes brought about by interventions and their significance in relation to achieving the objective. It also assesses the efficiency (cost effectiveness), relevance (relevance of objective to priority needs and efforts), impact (results of project interventions on community social, economic, environmental, institutional status) and sustainability (continuation of an activity after donor funding). Other evaluation activities include impact surveys, qualitative studies, annual performance evaluation, mid-term evaluation etc.

In recognition of the need to have an effective and appropriate M&E system, LCBCCAP in its design has made provisions for:

  • A participatory monitoring and evaluation system where key stakeholders participate in the data collection and analysis of the project’s physical and impact indicators
  • Financial and technical support to the implementing sectors for routine collection of information/data generation through the various progress reports (monthly, quarterly, bi-annual and annual), supervisions by the co-operating institutions, a mid review and a provision for a project completion report

LCBCCAP ensures that all stakeholders are taking part in monitoring of project processes according to defined roles and responsibilities based on specific performance indicators. LCBCCAP also commissions external evaluation studies to complement the internal monitoring arrangements. The project promotes participatory community monitoring to ensure that project implementation processes are executed in a satisfactory manner and that benefits are sustainable.